Medical Affairs Operations Coordinator

Position Summary:

The US Medical Affairs Operations Coordinator plays an integral role in supporting the business activities of bioMeriéux US Medical Affairs. This position will be based in Salt Lake City and supports key operational and scientific initiatives to ensure their successful implementation. This role provides an outstanding opportunity to work in a cross-functional environment. In addition to gaining experience in medical affairs, this role interfaces with marketing, compliance, legal, market access, business & finance. Strong communication skills, attention to detail, and the ability to learn and master skills are essential to success. Opportunities for direct ownership over key business processes may be provided to outstanding performers. This position works closely with, and reports to the Operations Manager of US Medical Affairs.

Primary Duties:

1. Provide logistical support for scientific advisory boards, medical congress activities, symposia, meetings & events
2. Act as a liaison between certain vendors and the US Medical Affairs Department to ensure completion of the US Medical Affairs contract management process including initiation, execution, reconciliation and archiving
3. Plan, schedule, control, track key metrics, and report on projects
4. Schedule and maintain key team meeting minutes and ad hoc meetings
5. Act as project manager for periodic updates to dashboards, slides, and other content for department updates and planning purposes
6. Maintain local and web-based collaborative platforms, repositories, and trackers (e.g., shared drives, MS SharePoint/Teams) and technology solutions (e.g.,CRM systems)
7. Contribute to the development of new and revised departmental SOPs for review and approval
8. Coordinate with training administrators to ensure US Medical Affairs role based training are developed, assigned, and completed in a timely manner
9. Establish and foster effective and compliant working relationships with key internal and external stakeholders
10. All other ad-hoc matters as assigned by the manager from time to time
11. Performs all work in compliance with company quality procedures and standards

Traing and Education:

• Bachelors or 3 years project coordination or management experience in healthcare, life science, or medical affairs environment
• PMP certification preferred

Experience:

• 3 years relevant work experience in Medical Affairs, Science, or Healthcare related field preferred

Knowledge, Skills, and Abilities:

• Knowledge of medical affairs activities such as medical strategy and management, medical education programs, grants and sponsorships, publications, medical congresses, investigator-initiated studies, and professional society relationship management is a plus
• Demonstrated project management experience using MS Office Suite and collaboration skills (e.g. working with cross functional teams, managing vendors, managing outside collaborators)
• Ability to proactively identify issues, prioritize tasks, work on multiple projects and address with solutions-oriented approach
• Strong interpersonal and written communication skills; ability to flex communications (message, style) based on the
• Commitment to manage and adhere to all company policies, ensuring compliance to corporate rules and government regulations
• Fluency in English

20% Domestic travel/ 5% International travel