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Medical Affairs Operations Coordinator

Location: Salt Lake City, United States
Position Type: Unfixed Term
Job Function: Medical Affairs

A family-owned company, bioMérieux has grown to become a world leader in the field of in vitro diagnostics. For almost 60 years and across the world, we have imagined and developed innovative diagnostics solutions to improve public health. Today, our teams are spread across 44 countries and serve 160 countries with the support of a large distribution network. This includes our SLC site, formerly known as BioFire Diagnostics.

Position Summary:

The US Medical Affairs Operations Coordinator plays an integral role in supporting the business activities of bioMeriéux US Medical Affairs. This position will be based in Salt Lake City and supports key operational and scientific initiatives to ensure their successful implementation. This role provides an outstanding opportunity to work in a cross-functional environment. In addition to gaining experience in medical affairs, this role interfaces with marketing, compliance, legal, market access, business & finance. Strong communication skills, attention to detail, and the ability to learn and master skills are essential to success. Opportunities for direct ownership over key business processes may be provided to outstanding performers. This position works closely with, and reports to the Operations Manager of US Medical Affairs.

 

Primary Duties:

  1. Provide logistical support for scientific advisory boards, medical congress activities, symposia, meetings & events
  2. Act as a liaison between certain vendors and the US Medical Affairs Department to ensure completion of the US Medical Affairs contract management process including initiation, execution, reconciliation and archiving
  3. Plan, schedule, control, track key metrics, and report on projects
  4. Schedule and maintain key team meeting minutes and ad hoc meetings
  5. Act as project manager for periodic updates to dashboards, slides, and other content for department updates and planning purposes
  6. Maintain local and web-based collaborative platforms, repositories, and trackers (e.g., shared drives, MS SharePoint/Teams) and technology solutions (e.g.,CRM systems)
  7. Contribute to the development of new and revised departmental SOPs for review and approval
  8. Coordinate with training administrators to ensure US Medical Affairs role based training are developed, assigned, and completed in a timely manner
  9. Establish and foster effective and compliant working relationships with key internal and external stakeholders
  10. All other ad-hoc matters as assigned by the manager from time to time
  11. Performs all work in compliance with company quality procedures and standards

 

Traing and Education:

  • Bachelors or 3 years project coordination or management experience in healthcare, life science, or medical affairs environment
  • PMP certification preferred

 

Experience:

  • 3 years relevant work experience in Medical Affairs, Science, or Healthcare related field preferred

 

Knowledge, Skills, and Abilities:

 

  • Knowledge of medical affairs activities such as medical strategy and management, medical education programs, grants and sponsorships, publications, medical congresses, investigator-initiated studies, and professional society relationship management is a plus
  • Demonstrated project management experience using MS Office Suite and collaboration skills (e.g. working with cross functional teams, managing vendors, managing outside collaborators)
  • Ability to proactively identify issues, prioritize tasks, work on multiple projects and address with solutions-oriented approach
  • Strong interpersonal and written communication skills; ability to flex communications (message, style) based on the
  • Commitment to manage and adhere to all company policies, ensuring compliance to corporate rules and government regulations
  • Fluency in English

 

20% Domestic travel/ 5% International travel

BioMérieux Inc. and its affiliates are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please be advised that the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of an applicant’s identity and legal authorization to work in the United States are required of all new hires. Any misrepresentation, falsification, or material omission may result in the failure to receive an offer, the retraction of an offer, or if already hired, dismissal. If you are a qualified individual with a disability, you may request a reasonable accommodation in BioMérieux’s or its affiliates’ application process by contacting us via telephone at (385) 770-1132, by email at [email protected], or by dialing 711 for access to Telecommunications Relay Services (TRS).

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