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Administrative Assistant/Travel Coordinator

Location: Salt Lake City, UT, United States
Position Type: Unfixed Term
Job Function: Administrative Assistance

A family-owned company, bioMérieux has grown to become a world leader in the field of in vitro diagnostics. For almost 60 years and across the world, we have imagined and developed innovative diagnostics solutions to improve public health. Today, our teams are spread across 44 countries and serve 160 countries with the support of a large distribution network. This includes our SLC site, formerly known as BioFire Diagnostics.

Description

The purpose of this position is to support the productivity and effectiveness of travel functions for bioMérieux employees located in Salt Lake City.  The primary objective of the position is to support the extensive travel needs of our employees while also acting as administrative support.

Job Duties and Responsibilities: 
  • Perform all work in compliance with company policy and within the guidelines of bioMérieux
  • Must be able to work with confidential information
  • Presents a professional and positive attitude of the company
  • Attention to details and deadlines
  • Adaptable and flexible adjusting to changing demands, timelines, and support outside operating hours
  • Ability to exercise independent judgement, prioritize, and take action to manage changing deliverables
  • Provide confidential administrative support to the executive assistant and management team.
  • Coordinate travel arrangements for those bioMerieux employees without a corporate credit card
  • Assist other travelers when needed
  • Receives Travel Request Form from employee signed by their manager
  • Confirms request is within bioMérieux travel policy guidelines
  • Book travel on-line through Egencia contacting Egencia directly when necessary
  • Bookings include airline reservations, hotel, and car rental
  • Handle pre-payment of hotels when required
  • Use airline credits when applicable
  • Reconcile corporate travel card monthly
  • Create expense reports for leadership when required
  • Reconcile and create expense reports for purchase cards when necessary
  • Submit travel card expense report to Finance
  • Support and assist with meetings and events as needed
  • Frequent and constant collaboration with Finance team
  • Order supplies for employees when necessary
  • Coordinate topics and schedules for weekly Directors meeting

Qualifications: 
  • Minimum two-years of experience creating and booking travel itineraries.
  • Extensive travel knowledge and familiar with booking and coordinating travel itineraries.
  • Competent in Microsoft Office (Word and Outlook) to enhance productivity, efficiency, communication, and decision making
  • Experience with Egencia and Concur preferred

Physical Requirements: 

  • Able to lift 25 lbs.

BioMérieux Inc. and its affiliates are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please be advised that the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of an applicant’s identity and legal authorization to work in the United States are required of all new hires. Any misrepresentation, falsification, or material omission may result in the failure to receive an offer, the retraction of an offer, or if already hired, dismissal. If you are a qualified individual with a disability, you may request a reasonable accommodation in BioMérieux’s or its affiliates’ application process by contacting us via telephone at (385) 770-1132, by email at [email protected], or by dialing 711 for access to Telecommunications Relay Services (TRS).

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