Sales Administrative Specialist
Location: Salt Lake City, United States
Position Type: Unfixed Term
Job Function: Administrative Assistance
A family-owned company, bioMérieux has grown to become a world leader in the field of in vitro diagnostics. For almost 60 years and across the world, we have imagined and developed innovative diagnostics solutions to improve public health. Today, our teams are spread across 44 countries and serve 160 countries with the support of a large distribution network. This includes our SLC site, formerly known as BioFire Diagnostics.
Position Summary-
Perform a diversity of administrative and project oriented duties with a high level of precision in support of the Vice President of US Clinical Sales. Must be self-directed in the execution of responsibilities and assigned tasks. Possess the ability to manage administration, logistics, coordination of the sales office, and sales meetings. Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.
Primary Duties-
- Maintain departmental roster, contact information, organization charts, public folder documentation
- Meeting Planner and assisting in the implementation of commercial operations projects
- Support the on-boarding of New Hires within the sales organization based on the SOP
- Work directly with the new hire for travel arrangements (hotels and flights), create training schedules and set up appointments with all necessary departments
- Create agendas and work closely with the new hire to ensure they have everything needed during their office visits
- Update related internal employee documents needed to comply with all company policies
- Request access for programs such as CRM, ShowPad and Definitive Health
- Coordinate and schedule sales training with the US Learning and Development Team
- Offer administration support to VP of US Clinical Sales and Sr Director of Commercial Operations.
- Order and stock office/breakroom supplies
- Reserve conference rooms for office based sales meetings
- Prepare presentations; schedule meetings, create job requisitions, FedEx Admin, enters and confirms purchase orders via Eproc, coordinates travel arrangements, and prepares expense reports
Training and Education-
- Minimum of a High School diploma or equivalent
- Proficient in Microsoft Word, Microsoft Excel, Tableau and PowerPoint software programs (documentation of certified software training programs preferred)
Experience-
Minimum 2 years administrative assistant or project management experience
Knowledge, Skills and Abilites-
Effective verbal communication and active listening skills
Effective time and project management
Effective organizational skills
Cross functional team environment orientation
Proficient in Microsoft Word, Microsoft Excel, Tableau and PowerPoint software programs
10% Domestic Travel
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Please be aware that recruitment related scams are on the rise. Fraudulent job postings are being placed on other websites, and individuals posing as bioMérieux Talent Acquisition team members are reaching out via email or text message in an attempt to collect your personal and confidential information. In some cases, these scammers are also conducting bogus interviews prior to extending fraudulent offers of employment. Beware of individuals reaching out using general phone numbers and non-bioMerieux email domains (i.e. Hotmail.com, Gmail.com, Yahoo.com, etc.). If you are concerned that an interview experience or offer of employment might be a scam, please make sure you are searching for the posting on our careers site https://careers.biomerieux.com/ or contact us at [email protected].
BioMérieux Inc. and its affiliates are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please be advised that the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of an applicant’s identity and legal authorization to work in the United States are required of all new hires. Any misrepresentation, falsification, or material omission may result in the failure to receive an offer, the retraction of an offer, or if already hired, dismissal. If you are a qualified individual with a disability, you may request a reasonable accommodation in BioMérieux’s or its affiliates’ application process by contacting us via telephone at (385) 770-1132, by email at [email protected], or by dialing 711 for access to Telecommunications Relay Services (TRS).
