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Corporate Card Coordinator

Location: Salt Lake City, UT, United States
Position Type: Unfixed Term
Job Function: Finance

Description

At BioFire Diagnostics, LLC. we make the world a healthier place by providing molecular solutions that lessen the time to medical results and empower healthcare professionals to make better diagnostic decisions.

We are proud to be part of the bioMérieux family and the 5,000+ team members across 12 sites and subsidiaries in North America committed to our mission to help save lives around the globe through the power of diagnostics.

Come be a part of our team and our mission as a Corporate Card Coordinator!

Description and Responsibilities

Position Summary: This position is responsible for supporting the Senior Accountant with the travel and purchase card programs as well as assisting with the card approval hierarchies and various databases which support the card programs.  This position will support and potentially lead training new hires on the company travel and purchase card policies.  This position will liase with the Concur audit function and follow up with company cardholders to resolve audit findings.  This position will be responsible for participating, as directed, in the implementation and integration projects as it relates to the card program in addition to other special projects as assigned by the Senior Accountant and/or Senior Director of Accounting.

 

Principal Job Duties and Responsibilities:

Monitor late fees and past due balances for all T-Cards.

Compliance with company policy.

Reconcile individual cardholder accounts.

Compare Egencia bookings to acknowledgement forms to monitor unauthorized airfare bookings.

Act as a point of contact to manage communication between various North American site card holders and Concur audit.

Ensure timely and accurate database administration for Concur, Works, Payment Center and Egencia.

Customer support for all card holders in North American locations during regular business hours and alternative weekends at agreed upon hours.

Send monthly e-mail reminders to all purchase and travel card holders with unused airfare reminding them to utilize the airfare for their next air ticket purchase.

Ability to trouble shoot card limit or situational usage issues and communicate with card holders and Senior Accountant to resolve.

Assist with all reporting requests for any travel or purchase card database.

Prepare the use tax accrual related to P-Card transactions.

Assist with/be a backup resource for the month end journal entries for the P-Card transactions by day one of the close schedule.

Assist with/be a backup resource for the month end journal entries for the T-Card transactions by day two of the close schedule.

Assist with/be a backup resource for the month end transfer of project accounting transactions for Accounts Payable.

Monitor expense report signoff is timely for P-Cards.  Follow up with cardholders and approvers as necessary.

Batch P-Card transactions to verify that all have been accounted for in expense reports.

Assist with training staff on purchase and travel card policies and card usage as needed.

Create new cardholders by gaining supervisor approvals, collecting signed acknowledgement forms training users and defining a new cardholder in Concur and Works. 

Assist with distributing all new and replacement cards to cardholders.

Assist with ensuring cards are destroyed and profiles inactivated as appropriate.

Assist with/be a backup resource for ensuring database approval hierarchies are maintained real time.

Special projects as assigned by Senior Accountant or Senior Director of Accounting.

 

Principle Decisions: Ensuring appropriate approvals are in place to issue cards and set card spending limits.  Ensure all inactive cards or cards belonging to terminated employees are destroyed and set to inactive in the database.  Ensure cardholders are adhering to reporting timelines and programs are in compliance.

 

Qualifications

Training and Education:  Associate degree or greater preferred but not required.

 

Experience:  Minimum 5 years of accounting experience or other equivalent business experience.

 

Skills: Excellent Excel and Word skills. Ability to understand debits and credits and basic accounting general ledger entries and processes.  Must be able to effectively use company computer systems.  Excellent interpersonal organizational and communication skills required. Ability to remain calm and patient in stressful situations.  Previous experience with Concur and SAP helpful but not required.

 

Physical Requirements: May be required to lift boxes up to 50 lbs.

 

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