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Marketing Communications Event and Meeting Coordinator I

This job posting is no longer active.

Location: Salt Lake City, UT, United States

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Description

At BioFire Diagnostics, LLC. we make the world a healthier place by providing molecular solutions that lessen the time to medical results and empower healthcare professionals to make better diagnostic decisions.

We are proud to be part of the bioMérieux family and the 5,000+ team members across 12 sites and subsidiaries in North America committed to our mission to help save lives around the globe through the power of diagnostics.

Come be a part of our team and our mission as a Marketing Communications Event and Meeting Coordinator I!

Description

Event and Meeting Coordinator I works in a support role to Event and Meeting Coordinator III and to the Marketing Communications Event and Tradeshow Manager on the completion of basic functions of events and meetings assigned to the Marketing Communication Team. The Event and Meeting Coordinator I performs a variety of different tasks in a supportive role including meeting with stakeholders to gain understanding of event or meeting purpose and goals, research venues, create and maintain agenda, manage outside vendors, room blocks, meeting rooms, food and beverage, décor, attendee gifts, compliance with venue regulations, budget tracking and reporting as directed by Event and Meeting Coordinator III or Marketing Communications Event and Tradeshow Manager.

 

The Event and Meeting Coordinator I supports multiple events and meetings simultaneously in different stages of completion. The Event and Meeting Coordinator I will be in a support role and be able to communicate meeting plan details and execution plans under the direction of the Marketing Communications Event and Tradeshow Manager or Event and Meeting Coordinator III.
 

Principal Job Duties and Responsibilities

  1. Support the strategic plan of basic to more complex meeting and events.
  2. Assist in tracking expenses for event budget reconciliation.
  3. Participate in creative brainstorming meetings with management and stakeholders.
  4. Assist in researching venues that can accommodate the needs for the event or meeting (hotel size and meeting rooms).
  5. Assist in processing attendee information for room blocks tracking.
  6. Assist in verifying that all venue rules, regulations and requirements are met.
  7. Assist in verifying that all deadlines are met.
  8. Assist in researching options of locations and venues for event or meeting.
  9. Participate in meetings to pitch creative meeting ideas to stakeholders.
  10. Assist in compiling information for pre- and post – event evaluations.

 

Training and Education

 

 

  1. 1 year of experience in meeting and event planning preferred.
  2. Working experience with hotel event staff.
  3. Certified meeting planner (CMP) preferred.

 

 

Skills

 

  1. Can effectively work as part of a team, contribute positively to the team with a helpful and respectful attitude.
  2. Ability to function equally under own initiative and under instruction.
  3. Ability to work independently and efficiently as part of a fast-paced team.
  4. Ability to adjust to changes in scheduling, and general flexibility in work environment.
  5. Ability to stay positive and calm in stressful situations.
  6. Attention to detail.
  7. Strong people skills.
  8. Proficient working on multiple projects simultaneously.
  9. Self-motivated, and able to manage time effectively.
  10. Ability to manage multiple priorities simultaneously and meet deadlines while paying attention to multiple details.
  11. Strong networking and multitasking skills.
  12. Must be proficient in MS Office Word, Excel, PowerPoint and Google Docs.

 

 

The ability to occasionally lift up to 50 pounds. Some travel is required.

 

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