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Marketing Communications Event and Meeting Coordinator III

Location: Salt Lake City, UT, United States
Position Type: Unfixed Term
Job Function: Marketing

Description

At BioFire Diagnostics, LLC. we make the world a healthier place by providing molecular solutions that lessen the time to medical results and empower healthcare professionals to make better diagnostic decisions.

We are proud to be part of the bioMérieux family and the 5,000+ team members across 12 sites and subsidiaries in North America committed to our mission to help save lives around the globe through the power of diagnostics.

Come be a part of our team and our mission as a Marketing Communications Event and Meeting Coordinator III!

Job Summary

The Event and Meeting Coordinator III works independently on complex and extensive functions of events and meetings assigned to the Marketing Communications (MarCom) team. The Event and Meeting Coordinator III performs a variety of different projects including meeting with stakeholders to gain understanding of event or meeting purpose and goals, research venues, site visits, site selection, create and maintain agenda, manage outside vendors, room blocks, meeting rooms, food and beverage, décor, attendee gifts, compliance with venue regulations, budget tracking and reporting on all assigned events and meetings.

 

The Event and Meeting Coordinator III supports multiple complex and extensive events and meetings simultaneously in different stages of completion. The position should be comfortable in a leadership role and be able to effectively and efficiently communicate meeting plan details and execution plans.

 

Essential Job Duties and Responsibilities

Manage the strategic plan of complex and extensive meeting and events.

Track and reconcile event budget.

Primary contact for assigned meeting or event.

Guide and participate in creative brainstorming meetings with management and stakeholders.

Research venues that can accommodate the needs for the event or meeting (hotel size and meeting rooms).

Verify that all venue rules, regulations, requirements are met.

Verify that all deadlines are met.

Purpose options of locations and venues to management and stakeholders.

Conduct meeting to pitch creative meeting ideas to stakeholders.

Negotiate food and beverage, hotel, meeting room and all outside vendor spends with site house to support various complex tradeshows.

Submit all contract to legal for review and invoices to accounting for payment.

Manage room blocks.

Conduct pre- and post – event evaluations and report on outcomes.

Will coach other Event and Meeting Coordinators.

Learn the brand identity and help to ensure brand consistency.

Performs other duties as assigned.

Perform all work in compliance with company policy and within the guidelines of BioFire Diagnostics’ Quality System.

Supplemental Data

Travel throughout the year required.

 

Qualifications

Training and Education

Certified Meeting Planner (CMP) required.

Bachelor’s degree in business management, hotel and hospitality management is preferred but equivalent professional experience acceptable.

 

Experience

5+ years of experience meeting and event planning.

Demonstrated proficiency completing complex and extensive meeting and event planning.

Proven record of negotiating contracts and building network with vendors.

 

Knowledge, Skills and Abilities

Effectively work as part of a team, contribute positively to the team with a helpful and respectful attitude.

Ability to function equally under own initiative and under instruction.

Ability to work independently and efficiently as part of a fast-paced team.

Ability to adjust to changes in scheduling, and general flexibility in work environment.

Ability to stay positive and calm in stressful situations.

Attention to detail.

Strong people skills.

Expert vendor negotiation skills.

Expert networking and multitasking skills.

Proficiently work on multiple projects simultaneously.

Self-motivated, and able to manage time effectively.

Ability to manage multiple priorities simultaneously and meet deadlines while paying attention to multiple details.

Strong networking and multitasking skills.

Must be proficient in MS Office Word, Excel, PowerPoint and Google Docs.

 

Physical Requirements

The ability to occasionally lift 15-20 pounds; remain seated for extended periods of time; and travel short distances often and quickly (i.e., from one meeting to another). Ability to maintain mental focus for extended periods of time.

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