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Sr Administrative Assistant

Location: Philadelphia, United States
Position Type: Unfixed Term
Job Function: Administrative Assistance

A family-owned company, bioMérieux has grown to become a world leader in the field of in vitro diagnostics. For almost 60 years and across the world, we have imagined and developed innovative diagnostics solutions to improve public health. Today, our teams are spread across 44 countries and serve 160 countries with the support of a large distribution network. This includes our SLC site, formerly known as BioFire Diagnostics.

 

ABOUT INVISIBLE SENTINEL

INVISIBLE SENTINEL, a global molecular solutions company based in Philadelphia, is dedicated to providing first-in-class microbial detection tools. The company’s core technology, Veriflow, is a patented, game-changing platform that integrates molecular diagnostics, antibody design, and immunoassays. Veriflow has been applied across multiple industries including food safety and beverage quality.

 

Position Summary:

The Administrative Assistant is responsible for providing various administrative and clerical services in order to ensure effective and efficient operations. His/her direct reporting will be to the Operations Director of the company.

 

Responsibilities:

  • Represent executives and company by welcoming visitors, guests, and high-level clients
  • Support HR with onboarding, coordination and reporting metrics
  • Schedule and maintain C Level calendar and travel plans
  • Screen and prioritize incoming communications
  • Manage reporting and reimbursement of C Level expenses
  • Maintain knowledge of company operations, departments, organization and executive’s direct reports
  • Coordinate scheduling conference rooms and internal notification to company of visitors and agendas
  • Assist with planning and coordination of team member recognition and company events
  • Maintain inventory of company office and kitchen supplies
  • Support purchasing activities and master data management

 

Skills, Qualifications, and Experience:

  • Minimum of 2 years administrative support experience.
  • Excellent computer, communication, interpersonal, and organizational skills required. Must be results oriented, and self-motivated.
  • Preferred: Fluency in English
  • Preferred: BS in Business Administration, Accounting, or Finance. Candidates with a general life science or biology degree are a plus.
  • Preferred: NETSUITE ERP experience and MS office Suite

 

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Please be aware that recruitment related scams are on the rise. Fraudulent job postings are being placed on other websites, and individuals posing as bioMérieux Talent Acquisition team members are reaching out via email or text message in an attempt to collect your personal and confidential information. In some cases, these scammers are also conducting bogus interviews prior to extending fraudulent offers of employment. Beware of individuals reaching out using general phone numbers and non-bioMerieux email domains (i.e. Hotmail.com, Gmail.com, Yahoo.com, etc.). If you are concerned that an interview experience or offer of employment might be a scam, please make sure you are searching for the posting on our careers site https://careers.biomerieux.com/ or contact us at [email protected].

BioMérieux Inc. and its affiliates are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please be advised that the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of an applicant’s identity and legal authorization to work in the United States are required of all new hires. Any misrepresentation, falsification, or material omission may result in the failure to receive an offer, the retraction of an offer, or if already hired, dismissal. If you are a qualified individual with a disability, you may request a reasonable accommodation in BioMérieux’s or its affiliates’ application process by contacting us via telephone at (385) 770-1132, by email at [email protected], or by dialing 711 for access to Telecommunications Relay Services (TRS).

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