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Marketing Communications Trade Show Coordinator I

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Location: Salt Lake City, UT, United States
Position Type: Unfixed Term
Job Function: Marketing

A family-owned company, bioMérieux has grown to become a world leader in the field of in vitro diagnostics. For almost 60 years and across the world, we have imagined and developed innovative diagnostics solutions to improve public health. Today, our teams are spread across 44 countries and serve 160 countries with the support of a large distribution network. This includes our SLC site, formerly known as BioFire Diagnostics.


Position Summary:

Trade show Coordinator I works in a support role to the Marketing Communications (MarCom) Manager (Events and Trade Shows) and the Trade show Coordinator III on the completion of basic functions of trade shows assigned to the MarCom team. The Trade show Coordinator I performs a variety of different tasks in a supportive role including coordinating planning meetings with various marketing team lead to gain understanding of trade show purpose and goals, presenting sponsorship options, securing exhibitor booth spot, and organize sponsorship participation. The Trade show Coordinator I will serve in a support role to the Trade Show Coordinator III and the Marketing Communications (MarCom) Manager (Events and Trade Shows) with exhibit house vendors and show management on booth maintenance and updates, contract processing, manage swag and literature inventory, manage outside vendors, manage room blocks, budget tracking and reporting on basic functions of trade shows.

The Trade Show Coordinator I plays a role in supporting multiple trade shows simultaneously in different stages of completion. The Trade Show Coordinator I will be in a support role and be able to communicate trade show plan details and execution plans under the direction of MarCom Manager or Trade show Coordinator III.

Essential Job Duties and Responsibilities
  • Support the strategic plan of basic to more complex trade shows.
  • Assist in tracking expenses for trade show budget reconciliation.
  • Serve in support role as contact for show management and exhibit house for assigned trade shows.
  • Participate in creative brainstorming meetings with management and Marketing lead.
  • Assist in compiling and presenting sponsorship opportunities to Marketing lead and secure agreed upon opportunities from show management.
  • Assist in reserving and secure booth spot from show management.
  • Assist with exhibit house vendor to manage booth maintenance, updates, upgrades and inventory.
  • Assist in coordinating all service and labor orders including cleaning, electrical, rigging, material handling, insurance, special orders, audio visual needs for each show with exhibit house or show service provider.
  • Assist in ensuring on-time delivery of trade show materials (literature and swag).
  • Assist in managing room blocks.
  • Assist in compiling information for pre- and post - event evaluations.

Supplemental Data
  • Travel throughout the year may be required.

Training and Education
Certified Trade Show Marketer (CTSM) preferred.

  • Minimum of 1 year of experience in trade show coordination.
  • Demonstrated proficiency completing basic to more complex trade shows.

Knowledge, Skills and Abilities
  • Can effectively work as part of a team, contribute positively to the team with a helpful and respectful attitude.
  • Ability to function equally under own initiative and under instruction.
  • Ability to work independently and efficiently as part of a fast-paced team.
  • Ability to adjust to changes in scheduling, and general flexibility in work environment.
  • Ability to stay positive and calm in stressful situations.
  • Attention to detail.
  • Strong people skills.
  • Proficient working on multiple projects simultaneously.
  • Self-motivated, and able to manage time effectively.
  • Ability to manage multiple priorities simultaneously and meet deadlines while paying attention to multiple details.
  • Strong networking and multitasking skills.
  • Must be proficient in MS Office Word, Excel, PowerPoint and Google Docs.

Physical Requirements
The ability to occasionally lift 15-20 pounds; remain seated for extended periods of time; and travel short distances often and quickly (i.e., from one meeting to another). Ability to maintain mental focus for extended periods of time.

BioMérieux Inc. and its affiliates are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please be advised that the receipt of satisfactory responses to reference requests and the provision of satisfactory proof of an applicant’s identity and legal authorization to work in the United States are required of all new hires. Any misrepresentation, falsification, or material omission may result in the failure to receive an offer, the retraction of an offer, or if already hired, dismissal. If you are a qualified individual with a disability, you may request a reasonable accommodation in BioMérieux’s or its affiliates’ application process by contacting us via telephone at (385) 770-1132, by email at [email protected], or by dialing 711 for access to Telecommunications Relay Services (TRS).

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