Project Coordinator I/II

Description

Position Summary

Project Coordinator I:

Project Coordinator I (PC I) is an entry-level role on the Program Management team. PC I spends the majority of their time assisting the Program Manager who oversees their assigned program. These tasks range from assisting with agendas and meeting minutes, creating presentations for program meetings, and other relevant tasks.

Given that this is an entry-level role, PC I spends a large portion of their time learning about managing programs in a medical device setting, BioFire products, design control, change control, and risk management.

Project Coordinator II:

Project Coordinator II (PC II) partners with a program manager to run a suite of projects related to product development and/or production. PC II spends the majority of their time collaborating with the program manager who oversees their assigned program. These tasks range from assisting with agendas and meeting minutes, creating presentations for program meetings, writing and reviewing design control/change management documentation, facilitating stakeholder communication, and other relevant tasks.

PC II will manage small, low complexity projects. PC II should be comfortable with public speaking and delegation, be able to condense information into a cohesive plan, and be able to effectively communicate and execute plans.

Primary Duties

Project Coordinator I:

1. Perform all work in compliance with company policy and within the guidelines of BioFire Diagnostics’ Quality System.
2. Assist with program communication to align stakeholders and track goals/milestones.
3. Run program meetings when the Program Manager is unavailable.
4. Take an active role in learning about BioFire products, design control, risk management, and change control.
5. Present program-related updates to large groups.
6. Assist program manager(s) with program-related tasks, including (but not limited to): meeting minutes, timeline updates, and presentation preparation.
7. Assist program manager in drafting project proposals, design input documentation, project plans, schedules, presentations, technical reviews, etc.

Project Coordinator II:

1. Perform all work in compliance with company policy and within the guidelines of BioFire Diagnostics’ Quality System.
2. Assist with program communication to align stakeholders and track goals/milestones.
3. Run program meetings when program manager is unavailable.
4. Present program-related updates to large groups.
5. Share ownership of program-related tasks with program manager, including (but not limited to): meeting minutes, timeline updates, and presentation preparation.
6. Assist program manager in drafting project proposals, design input documentation, project plans, schedules, presentations, technical reviews, etc.
7. Analyze relevant project information with program manager (e.g., project status, project issues, etc.).
8. Assist in project documentation maintenance; ensure that appropriate documentation is complete at project close.
9. Communicate with program stakeholders to assess and meet program milestones.
10. Utilize knowledge of the change control process to assist with impact analyses for changes in assigned program.
11. Assist in drafting risk management plans and/or risk assessments.
12. Build relationships with program stakeholders.
13. Gather information on program stakeholders’ wants/needs.
14. Independently manage small, low complexity projects.

Training and Education

Project Coordinator I & Project Coordinator II:

• Bachelor’s degree required
• B.S. in life science, engineering, or equivalent technical field preferred
• CAPM level a plus

Experience

Project Coordinator I:

No experience required.

Project Coordinator II:

At least two years of project or program coordinator/management experience. Experience working for a medical device company a plus.

Knowledge, Skills, and Abilities

Project Coordinator I & Project Coordinator II:

• Self-motivated, and able to manage time effectively.
• Can effectively work as part of a team and supports the team with a helpful attitude.
• Clear and transparent verbal and written communication.
• Critical listening skills, and an ability to recognize important and high-level information.
• Ability to stay positive and calm in stressful situations.
• Ability to adjust to changes in scheduling, and general flexibility in the work environment.
• Organization and extreme attention to detail.
• Ability to complete work quickly and efficiently.
• Critical and innovative thinker.
• Coachable.
• Confidence without arrogance.
• Ability to understand multiple perspectives.
• Inquisitive and eager to learn.
• Comfortable with ambiguity.

• Proactive.