Sales Contract Specialist

Description

Position Summary:

This role is an individual contributor role responsible for inputting and maintaining all SAP required data for Customer Reagent Contracts, Equipment Contracts, Service Contracts (Manufacturer’s and Extended Warranties) for the North America division of the company. This role manages the end- to-end process of order entry to installation and revenue recognition of the installed equipment. This requires coordination and communication with field sales personnel to ensure accurate and timely revenue recognition.

Responsibilities:

• Perform all work in compliance with company quality procedures and standards.
• Ensures all required documentation is received before advancing equipment contracts for order processing.
• Reviews all equipment contract business terms and ensure contract execution. 
• Reviews customer PO documents to ensure alignment with contract.
• Create customer’s pricing components in SAP.  Reconcile the bundled pricing components to the customer’s contract YPR1 price.
• Create Equipment contracts in SAP.
• Create Equipment sales orders in SAP.
• Logs and maintains contractual and logistical information related to equipment orders in CRM through installation.
• Manage open sales orders and work with Allocation team to release sales orders for shipment.
• Coordinate with supply chain to manage items on open orders (obsolescence, replacement materials).
• Coordinate with FS Admin to dispatch work orders.
• Communicate allocation results to instrument implementation team.
• Communicate backordered items to FSE.
• Invoice equipment at the appropriate time.
• Verify the proper accounting treatment is applied for each equipment deal.
• Coordinate with the install base team for equipment activation and functional location update.
• Create the billing plans for rentals and Equipment leases in SAP timely and accurately.
• Create the MFG and extended warranty contracts in SAP.
• Create and invoice bundled warranty contracts in SAP.
• Coordinate with the Reagent Contracts Specialists to manage the life cycle of the contract.
• Prepare necessary revenue recognition journal entries.
• Assist with General Ledger reconciliations and any related research as required.
• Assist with internal and external audits as required.
• Assist with month end and year end close activities and related journal entries as required.
• May be asked to lift and move boxes weighing 50 lbs. or less.
• Other duties and special projects as assigned.

Studies and Experience:

• Associate’s degree in Accounting or equivalent work related experience is required. A Bachelor’s degree in Accounting is preferred.
• Minimum of two years accounting experience; preferably in a contract management.

Skills and Qualifications:

• Proficient with Microsoft office suite: Excel, Word, PowerPoint; advanced excel skills necessary
• Excellent communication skills, both verbal and written
• Effective organization, attention to detail and the ability to meet deadlines are essential
• Understanding of general accounting principles, to include debits, credits, fixed asset accounting and general ledger account reconciliations
• Data analysis skills including exporting/importing data, data reporting in excel and ERP